Employment

Available Job Positions in Madison, Nebraska

Full Time Positions

City Clerk

An Equal Opportunity Employer

Salary: Negotiable Opening Date: December 6, 2018 Closing Date: Until Filled

Application forms are available at City Hall or: www.madison-ne.com and can be submitted alongwith resume to: City of Madison P.O. Box 527, Madison, NE 68748, or in person, at City of Madisonoffice: 211 South Lincoln St., Madison, Nebraska.

Job Description:

Job Summary: The City Clerk is responsible for planning, directing, supervising and coordinating activities of the City Clerk's office which include maintaining the City's legislative history; preparing legislative agendas and minutes; attending/recording City Council meetings; administering the City's records management program; providing administrative and policy support for Council including coordination of all Council advisory bodies, local ordinances, and policies and procedures. Clerk also performs routine accounting and clerical work such as but not limited to: permits, licensing, and assisting with front office duties. The City Clerk serves under the direction of the Mayor, City Council and Office Manager and exercises supervision over assigned staff, interns, and volunteers.

Examples of Duties: (Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.)

• Must have experience with technology including personal computing, email, copy, fax, Microsoft Office, google, scanners, audio recording equipment, word processing, spreadsheets and database systems.
• Coordinates the production of City Council and CRA agendas and supporting material; attends Council meetings and records actions taken; disseminates information related to Council actions; ensures legal notification has been given by publication in newspaper and on website.
• Supervises the coordination of City Council activities, appointments and meetings.
• Ensures compliance with the preservation of the City's vital records and availability of these records in accordance with federal, state, and local statutory requirements.
• Updates, maintains and oversees the City's Records Retention Policy and Records Retention Schedule to assure schedules and procedures are adhered to and statutory requirements are met; recommends improvements and modifications; assists staff City-wide in properly responding to Public Records Act requests.
• Assists in maintaining the City's website, including posting of agendas, minutes, advisory body openings, various reports and general informational materials.
• Administers recruitment and selection process for members of City boards, commissions and advisory bodies; ensures advisory body members receive proper orientation and training.
• Exercises responsibility for the proper organization, staffing, and operations of the City Clerk's office, including development and implementation of its goals and objectives.
• Must be able to obtain Notary Public commission.

Ability to:

• Communicate effectively, both orally and in writing, with Council, staff members and the public.
• Maintain confidentiality of utility customer information, personnel records and other sensitive information.
• Analyze information, including legal documents and municipal codes, and reach appropriate conclusions; prepare effective written reports and present findings.
• Plan, organize, direct, and coordinate a variety of services, multi-departmental projects, assignments, and programs.
• Provide administrative and professional leadership.
• Accurately summarize and record proceedings.
• Develop goals and objectives and prepare plans to accomplish them.

Education and Experience:

• High school diploma or GED equivalent required.
• Associate’s degree or Bachelor’s degree highly recommended.
• Must have at least two years’ experience in an administrative position, preferably in a public service position.

Knowledge and Abilities:

• Statutory requirements related to the City Clerk's functions.
• Principles and practices of municipal legislative proceedings.
• Principles and practices of management, administration, budgeting, training and personnel management.
• Principles and practices of municipal record management systems.

If interested, please submit resume, application and cover letter to PO Box 527, Madison, Nebraska 68748.

Click HERE for Application

 

Part Time Positions 

Softball/Baseball Coordinator

An Equal Opportunity Employer

Salary Range: $13.00-$15.00 hourly dependent on qualifications

 Part-Time, not benefits qualified

 Accepting applications NOW! - - - - OPEN UNTIL FILLED

JOB SUMMARY: 

To plan, organize and coordinate softball/baseball programs.  This position requires knowledge of softball & baseball as well as supervisory, organization and planning skills. The position involves a varied hourly schedule including weekend duties dependent on division activity. Attend all supervisor, safety and Park Board meetings or have division representation present.  Additional duties may be requested as necessary.  Employee will work under direct supervision of the Park Board, along with indirect supervision by Mayor and City Council.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

(Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.)

• Plans, organizes, supervises and coordinates softball & baseball programs.
• Assists in recruiting, training and coordinating the work of volunteers (coaches) & umpires for home games.
• Provide applicable training to volunteers (coaches).
• Participates in the development, implementation and maintenance of program goals and objectives.
• Maintain current and accurate inventory of all baseball & softball supplies and purchases. Coordinate and authorize all purchases of the Park and Recreation division (Park Board). Items exceeding $750.00 must be authorized by the Park Board. Items over $10,000.00 by law must be subject to bidding and approved by the Mayor, City Council and Park Board. Coordinates program billing, payments and contracts.
• Responsible for answering all complaints, that pertains to the division in a prompt and professional manner.
• Oversees program events and activities (ensures sufficient staff).
• Serves as emergency substitute of program(s) or event (s).
• Responds to inquiries and requests for information.
• Represents the department within the City, other agencies, civic groups and the public.
• Coordinates marketing and publicity of programs.
• Maintains confidentiality of personal records and other sensitive information.
• Maintains documentation of activities performed and provide documentation to park board for accountability.

Additional Duties for Recreation Coordinator in Youth and Adult activities:

• Monitors and inspects facilities for safety and security; oversees janitorial services.
• Schedules facility operations and maintenance with the Utilities Department.
• Plans, organizes, implements and facilitates events, youth programs and Sports.

Ability to:

• Properly schedule and promote programs & activities.
• Maintain accurate records and prepare related reports.
• Coordinate and monitor the work of others.
• Provide detailed and timely feedback to staff.
• Establish and maintain effective work relationships.

POSSESSION AND MAINTENANCE OF:

• A valid Nebraska driver's license
• Current First Aid and CPR certifications or obtain within 30 days after being hired.

 

 

Concession Stand Coordinator

 An Equal Opportunity Employer

Salary Range: $10.00-$13.00 hourly dependent on qualifications

Part-Time, not benefits qualified

 Accepting applications NOW! - - - - OPEN UNTIL FILLED

If interested, please submit resume and application to PO Box 527, Madison, Nebraska 68748.

JOB SUMMARY: 

To plan, organize and coordinate concession stand at Memorial Park during softball & baseball summer league.  This position requires supervisory, organization and planning skills. The position involves a varied hourly schedule including weekend duties dependent on division activity. Additional duties may be requested as necessary.  Employee will work under direct supervision of the Park Board, along with indirect supervision by Mayor and City Council.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:

(Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.)

• Plans, organizes, supervises concession stand.
• Assists in recruiting, training and coordinating the work of volunteers.
• Provide applicable training to volunteers.
• Maintain current and accurate inventory of concession stand supplies and purchases. Coordinate and authorize all purchases of the Park and Recreation division (Park Board).
• Responsible for answering all complaints, that pertains to the division in a prompt and professional manner.
• Oversees concession stand.
• Responds to inquiries and requests for information.
• Represents the department within the City, other agencies, civic groups and the public.
• Maintains documentation of inventory and provide documentation to park board for accountability, if requested.

Additional Duties for Recreation Coordinator in Youth and Adult activities:

• Monitors and inspects facilities for safety and security; oversees janitorial services.
• Schedules facility operations and maintenance with the Utilities Department.

Ability to:

• Maintain accurate records and prepare related reports.
• Coordinate and monitor the work of others.
• Provide detailed and timely feedback to staff.
• Establish and maintain effective work relationships.

POSSESSION AND MAINTENANCE OF:

• A valid Nebraska driver's license
• Current First Aid and CPR certifications or obtain within 30 days after being hired.

Click HERE for Application

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