Administration

City of Madison Administration

Welcome to the Administrative Offices of the City of Madison. The City’s administration is the operational heart of local government — the team that turns Council decisions into services, keeps public records secure and accessible, and manages the city’s finances so Madison can deliver reliable services to residents, businesses, and visitors.

Below is a summary of the two principal administrative roles you’ll find here: the City Clerk and the City Treasurer — who together keep Madison running smoothly, transparently, and responsibly.

City Clerk

Records, Meetings, and Public Services

The City Clerk’s office is the official custodian of Madison’s municipal records and a central public-facing service location. Key responsibilities include:

• Maintaining and providing access to official records: ordinances, resolutions, meeting minutes, contracts, and archives.
• Preparing City Council and committee agendas, taking minutes, and ensuring those records are published and preserved.
• Administering municipal elections and coordinating voter information where applicable.
• Issuing and renewing business and special event licenses, permits, and registrations.
• Processing public records requests and responding to inquiries under Nebraska’s public records laws.
• Managing vital municipal paperwork, such as oaths, proclamations, and municipal code updates.
• Serving as a resource for residents who need forms, applications, or guidance on city processes.

The City Clerk also acts as the link between the public and the City Council — ensuring meetings are run lawfully, decisions are documented, and residents can access the information they need.

City Treasurer

Finance, Budgeting, and Revenue

The City Treasurer safeguards and manages the City’s funds, financial records, and day-to-day fiscal operations. Core duties include:

• Overseeing all city receipts, disbursements, and cash management.
• Preparing the annual budget in collaboration with department heads and presenting financial reports to the City Council.
• Managing payroll, accounts payable, and accounts receivable for municipal operations.
• Administering utility billing, collection of fees and taxes, and other revenue streams.
• Investing city funds prudently and ensuring compliance with state law and city policies.
• Coordinating annual audits and financial statements, and providing accurate reports for transparency and oversight.
• Advising elected officials on fiscal policy, long-term financial planning, and capital project funding.

The Treasurer’s work also ensures Madison remains financially stable and able to fund public safety, infrastructure, parks, utilities, and community programs.

How we help you:

• Need a copy of an ordinance, Council minutes, or a business license application? Contact the City Clerk’s office.
• Questions about your utility bill, taxes, or how the City budget affects services? The City Treasurer can help.
• Looking for forms, meeting schedules, or official announcements? Many documents and schedules are available online, or by contacting City Hall.

City Hall is open to the public during posted business hours.

For specific forms, office hours, or to schedule an appointment, please visit our Contact page or call the main City Hall number at (402) 454-3412.